5 things every disaster recovery plan must contain
For every organization, a disaster recovery (DR) plan is an essential component of its risk management strategy. In a highly data-driven economy, it is vital that organizations have a proper data backup and recovery plan to prevent loss of sensitive confidential data pertaining to employee records, customer profiles, and more.
Companies which do not choose to have a DR plan in place lose their business integrity when faced with unprecedented circumstances such as natural disasters, power outages, or a worsening political and economic situation.
Therefore, it is of critical importance that organizations implement a DR plan. However, the question is: What signifies an effective DR plan? Here are five things organizations need to look for in a DR plan.
Good Communication List
The first thing every DR plan must have is a good communication list. A communication list will ensure that communication between your employees is not compromised in the event of a natural disaster for instance, and will be an important tool for resuming operations in your organization. The communication or call list has to be up-to-date and must have backups pertaining for each employee pertaining to contact numbers.
If your organization uses call tree, then make sure it has a loop back feature that will allow the last person called to be notified that a call was made. You should also assign a position of a communication or call list manager so that he or she can stay informed of employees and notify the backup team for help.
Detailed Step-By-Step Plan
A DR plan should also have a detailed set of steps to make the DR process smoother and easier to follow. This is because in recover mode situations, there are many things that can occur at the same time and cause confusion among employees.
Staff should also review the DR plan frequently to be aware of the steps. It is vital that the step-by-step script or guide is written prepared in a way that is easy to follow so that any member of the staff can implement it without requiring many technical details or expertise. It should easily explain the methods of tackling common errors.
During a natural disaster or power outage, it can be very frustrating to operate the DR plan and having a set of simple, easy-to-follow instructions can go a long way in making the DR process easier.
Thoroughly Tested And Retested
The plan should also have been tested and retested several times so that staff become familiar with common errors and inconsistencies experienced during a natural disaster or power outage. It also serves to train different employees on what to do during a disaster and also allows them to anticipate the errors experienced.
It is very useful to have an application list in a DR plan. An application list is a software system that forms an important part of the recovery process and usually is included in a master list. It should include technical details such as a company’s server name and also the business name along with information on items such as application owner and contact information.
Must Be Up-To-Date
The DR plan should also be up-to-date. If it is outdated, the DR process can take a very long time. It is important that organizations have DR plans that have updated servers, hardware, and software components.